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How to Make Educational Videos With Subtitles for Remote Employees

By Preethi Jathanna

Senior Writer for HR and Remote Work

In the contemporary world, remote work is becoming a norm. More and more companies have started giving the option of hybrid work. All the processes that were previously done in person need to be done online. This includes employee onboarding, scrum meetings, collaborating with team members just to name a few. Creating training videos that new employees can watch to understand the dynamics of the new workplace and their job role proves to be effective, instead of having an employee who explains it. 

Many large companies are already making use of educational videos as they are a great way to engage and educate employees who are working remotely. By adding subtitles, you can make your videos accessible to your entire team and ensure that your instructions are clear. This article will explain how to make educational videos with subtitles. Let’s dive into it: 

1. What Are Educational Videos?

Educational videos are a way to train workers about the company, provide an overview of a company's products or services, or to train employees on specific procedures/the culture, their role and even information about the clients. 

The goal of educational videos is to ensure that employees have the information they need to do their jobs effectively, regardless of their location. 

By creating educational videos with subtitles, companies can ensure that all employees have access to the information they need. Unlike in physical meetings, there is no chance of key points being lost in translation or owing to lack of understanding due to different dialect or pace of speech.  

2. Why You Should Make Educational Videos + The Benefits of Adding Subtitles?


Creating educational videos with subtitles is a way to keep the employees engaged and on the same page. Employees can watch the videos at their own pace. They have the liberty to pause the video if they need a break, rewind if they want to hear something again and skip the parts that they are already aware of. 

At remote workplaces, communication is the key to getting work done. The job roles need to be clearly defined and there should be no tasks that should be left incomplete due to the fact that the employee thought that some other team member will do it. 

To avoid such instances, educational videos with subtitles are essential as they can increase focus by allowing viewers to read along as they watch, ensuring that team members absolutely understand the message. 

Moreover, with subtitles you can make sure that everyone understands the video content regardless of their accent or native language. Adding subtitles to videos is a great way to make your content more accessible to a diverse audience who are from different nationalities and might speak in a different accent. 

In addition to that, there are going to be a number of employees who may have trouble hearing the audio in your video; this may be the result of a hearing problem or external noise in the environment. Subtitles can help those employees understand the information that is being presented to them. 

Lastly, which is by far the most important benefit of including subtitles in videos: When there are subtitles displayed on the thumbnail of videos, people will read the line and get the idea of what the video is about. 

If the title is not self-explanatory and if there are no subtitles in the videos, users will have to click on videos to see what the video is about. Isn’t that a waste of time? In short, subtitles will help save time for employees who are skimming through videos. 

3. How to Get Started Making Educational Videos?

If you are looking for a way to engage and educate your remote employees, making educational videos with subtitles is a great option. Here is a step-by-step guide on how to get started:

3.1. Write a script


This is perhaps the most important step in the process of making a video. Before the videos are posted on your internal website or platform, you will need to get approval from managers and even company stakeholders. 

Showing them the script will help save time instead of producing the video and then doing the entire process again if there are any changes to be made. 

Moreover, a well-written script will ensure that your video is clear, concise, and informative. The script can also include details as to which person will be speaking in the video, the duration of each video and the type of video (tutorial video, explainer video etc.)

3.2 Record the Video 

Once you have your script and the type of video selected, it is time to start recording the video. For explainer videos and videos that do not require a human face, you do not need to invest in high-quality equipment such as lighting, tripod and camera. 

Your video can look professional with just a simple microphone and a well-constructed slide show. You can also do a voice over if someone’s voice is not suitable for the video (this step is not essential as you will see in the next point.)  

3.3 Add Subtitles 

Subtitles are essential for making your videos accessible to a wider audience. They can help make the video more accessible even if someone’s accent is not clear or tone of voice is difficult to follow. 

In fact, adding subtitles has become a very simple process. Now you can automatically create subtitles for your videos in a very short amount of time. Using Happy Scribe, transcribe audio to text and get text files for any of your audio recordings, so that you do not want to get in the hassle of manually writing the subtitles. 

3.4 Edit the Video


After the recording and adding subtitles part is done, it is time to edit your video. This is where you will concatenate and/or add effects to videos if needed. 

In addition, you can also adjust the timing of your video if needed. If needed, at this stage you can make use of any video editing software such as Adobe Premiere. 

If your employees are from different nationalities, instead of creating multiple videos in different languages, you can make use of the option to translate videos.  

3.5 Publish the Video

Once you are satisfied with your video, now you can publish it on your website and make it accessible to all your remote employees. Be sure to let everyone know where they can access the videos from so that they can easily find and watch it at their convenience. 

4. Tips for Creating Effective Educational Videos


When you are creating educational videos for remote employees, it is important to follow these tips so that you can create educational videos that are effective and engaging for all viewers.

  • You need to be clear about your learning goals. What do you want your viewers to take away from the video? Highlight key takeaways at the beginning and end of the video. 
  • Make sure your video is focused and concise. Remember no one likes sitting at long meetings. Think of your educational videos as a substitute for those long meetings - only a lot shorter and to the point.  
  • Avoid using a boring or monotonous tone. Be engaging and enthusiastic so that your employees will stay tuned in. Remember that the attention span of people is decreasing these days and speaking with little or no energy will barely help.  
  • The video quality should be good. No one likes watching a poor quality video. Your video does not have to be fancy with animations and a large amount spent on its production. A simple, good quality video will convey the message across. 

5. Wrapping Up The Key Things About Educational Videos 

If you are looking for a way to keep your remote employees engaged and informed, consider making educational videos. By creating videos with subtitles, you can help boost engagement by making it easier for viewers to follow along. 

Having text on the screen along with the video content is a great way to ensure that all employees can actually learn from the content. In this way, you can ensure that your remote employees have access to the same communication as they would have if they were working on-site.

Remember to make the process of creating educational videos a simple one. Invest in tools that can help generate subtitles automatically and translate the videos so that creating educational videos is not considered a task that requires too much effort.  

6. FAQs

6.1 What is the purpose of education videos?

The purpose of education videos is to facilitate learning by presenting information in a visual and engaging format, aiding comprehension and retention of educational content.

6.2 What makes a video educational?

A video is considered educational when it delivers structured and informative content, employs effective teaching methods, and encourages active participation or critical thinking among viewers.

6.3 What are the educational styles of video?

Educational styles of video can include explanatory videos, tutorials, interactive simulations, storytelling, demonstrations, and documentaries, each catering to different learning preferences and objectives.

Osama Zahid is a technology content strategist who is passionate about content marketing and all things SEO. He has helped various companies rank their content on the first page of search engines. In his free time, Osama loves to play football and travel. You can follow him on LinkedIn.

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