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A Guide on How to Write the Best Welcome Message for New Employee (Tips and Examples Included)

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By Preethi Jathanna

Senior Writer for HR and Remote Work

welcome message for new employee

 A new employee is going to be nervous on their first day. The onus lies on you as the manager to make the first move to ensure that they have a great tenure at the company. A welcome message like a simple -” Hey! great to have you on the team.” for a new employee is a great way to usher them into the fold. It helps them feel comfortable on their first day and offers a window into what their journey in the organization is going to be.

There are a number of different ways you can go about creating the perfect welcome message for new employee, we have added a couple of welcome message examples at the bottom to help you get started.

Looking for celebratory messages to send to colleagues on other occasions? Take a look at these Thanksgiving missives, Christmas wishes, thank you messages, and compliments for coworkers.

1. Why Are Welcome Messages Important?

Why Are Welcome Messages Important?

Welcome messages for new employees are important as it shows them that you acknowledge them as a part of your team and are excited to have them join. These messages are traditionally short and sweet and are created to make a great first impression and positive experience. 

This in turn helps set the tone for the employee's entire employment life cycle thus boosting the employee retention rate. It is also an important part of creating the right work culture which is linked to higher productivity and engagement levels. 

2. How to Write a Welcome Message?

2.1. Start With a Greeting

Begin your message with a greeting i.e. “Welcome or Glad to have you onboard”. This helps set the tone for the rest of the message and also allows your new employee to understand what the message contains. If your choice of communication is an email, then you can add the greeting in your subject line. 

2.2. Use a Friendly and Positive Tone

It is important to keep the tone of your welcome message friendly and show your new team member that you are excited to work with them. You can use the welcome message for new employees to tell them about the department, the basic role in the organization, the broad strokes of what your industry is and how you aid in the bottom line of the organization.  

2.3. Inform Them About the Organization and Its Values

The welcome message should also contain a few lines regarding the company’s core values and basic information. This will help new employees better prepare for their time in the organization. Even though chances are they have already seen it online, you can still educate them regarding the mission and vision of the organization, its old school but it creates a good impact. 

2.4. Tell Them You are Here 

Let’s be honest there is nothing better than knowing that someone has your back on your first day at work. Instead of feeling like a deer in headlights, your new employee will immediately feel like they belong. A good welcome message for new employee should include relevant information such as support contact details, first day schedule or even just a warm greeting to break the ice

3. Welcome Message For New Employee Examples

Welcome Message For New Employee Examples

3.1. Welcome Message For New Employee (Short)

We are glad to have you on board as a part of our team. On behalf of every member of our organization, we wish you all the best and please do reach out if you need any help. 
The entire team at (Name of the Company) is excited to have you onboard. We hope you will have an amazing time here and we can’t wait to see what you accomplish here.
Welcome to the team! We would like to extend the heartiest welcome to the organization. You are going to be a great asset to our team and we are excited to see what you bring to the table. 

3.2. Welcome Message For New Employee From The CEO

Congratulations on becoming a part of our team at (Name of the Company). I welcome you to the organization and look forward to seeing you be a part of our successful journey ahead.
On behalf of the company, I would like to extend a warm welcome to you for becoming a part of our highly dynamic team. Our entire office is excited to have you on board. Please reach out to us whenever you feel so and we will be glad to help you.  
A big congratulations on starting your new role! I hope you have a long and successful journey with us.

3.3. Welcome Message For New Employee From The Manager

We pride ourselves on being a highly enthusiastic, creative, and motivated team. From what me and my team hear- you fit the bill perfectly! It is really amazing to have you with us. Warmest welcome from our entire team!
It is always great to see new faces with a fresh perspective enter the office. I hope we can grow together as a team to take the company to new horizons. 

3.4. Informal Welcome Message For New Employee (Long)

Welcome and hope you have an amazing journey with us. Since this is your first day on the job, we want to give you some time to settle in. Our team is always here to help you and work in tandem with you. Please ask as many questions as you need to and our onboarding support staff will be more than glad to resolve those for you. We also encourage you to share your voice and opinions with us on any matter that may concern you. XXXX (name) from the HR department will be your shadow buddy this week to help you get acquainted with our work policies, projects, teams and to complete your onboarding formalities We are truly glad to have you here!
A very very warm welcome to (Name), we are glad to have you (Name of Team)! Wishing you a successful journey with our team!  However there are a couple of things you should do on your first day; 
Do remember to have a meeting with our CEO and your manager. Get in touch with the {Name of HR}The parking is not really an issue here, so feel free to park wherever you want to.

Apart from this if you have any questions feel free to reach out (Name of Employee)(Official Id)

3.5. Welcome Message For New Employee Email Examples

Welcome Message For New Employee Examples

3.5.1. Welcome Message For New Employee Email (Formal)

Subject: Glad to Have You Onboard!
Body: (Employee Name) on behalf of the organization, we (Name Of Team), would like to welcome you. We look forward to working with you and getting to know you better. 
As this is your first day, attached below are some important documents that will help you familiarize yourself with our work policies and culture.  
In case you have any queries feel free to reach out to (Name of Manager or HR). 
All the best, (Name)
{Also Attach Documents}

3.5.2 Welcome Message For New Employee Email (Informal)

Subject: Welcome to our Team 
Body: We are very excited to see you become a part of our team. We believe in an open and transparent communication culture and are eager to hear your ideas and opinions. Let's break the ice and get to know each other better over a cup of coffee in the cafeteria at 12:00, noon today?
Congratulations and welcome to our team. 
Best, (Name)

3.5.3 Welcome Message For New Employee Email (HR)

Subject: Welcome to our Team 
Dear {Employee Name},
Welcome onboard! We are very excited to have you on our team. We were very impressed with your profile and are sure you will fit right in with our team. 
Here is your first day schedule so that you can settle in with ease. HR meeting at 11 a.m to sign an employment contract and submit all the paperwork.Our IT department will set up your accounts and familiarize you with the hardware you will be using. You’ll have a meeting with your team leader who will give you a rundown on all your responsibilities. A member of your team will do your induction training to help you understand the basics of the organization. You’ll have another meeting with the HR to better understand the policies and perks of the organization.

Congratulations and welcome to our team. 
Best, (Name)

4. FAQs

  •  What to say to welcome a new employee?


To welcome a new employee all you need to do is create a great onboarding experience. Start by writing a message that welcomes them to the team and helps them feel right in place.

  • What is a good welcome message?


A good welcome message is short and to the point. It should reflect your gratitude as the person is joining and should be personalized. There is no standard way to go about this. But a good rule of thumb to follow is to maintain a positive tone throughout the message.

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